University of Vermont

College of Arts and Sciences

Resources for Chairs & Administrators

Non-Salaried Adjunct & Secondary Appointment Process

Adjunct and Secondary Appointments are honorary appointments that are for 0 FTE and without salary or remuneration of any kind.

Adjunct Appointments apply to individuals who are employed outside the University. When such an appointment is granted by UVM to an individual, the appointment is to a non- paid position, 0 FTE. Adjunct appointment titles will be Adjunct Lecturer, Assistant, Associate, or Full Professor.

Secondary Appointments apply to individuals who hold a full-time appointment at UVM that is the primary appointment. A secondary appointment is in a different unit from that to which the primary, full-time appointment is made, and is without salary, 0 FTE. Secondary appointments may carry the rank and title of the primary position or may be assigned the secondary title, as appropriate to secondary appointment duties, of Clinical Assistant, Associate, or Full Professor; Lecturer; or Instructor.*

If an Adjunct or Secondary appointment becomes a paid appointment, the adjunct title must be changed to the appropriate title that recognizes the changed status, i.e. to Lecturer, Clinical or Research faculty member.

Research Faculty Appointments may be used in instances when an individual is engaged to develop a research grant or proposal. Such appointments are usually non-paid positions, 0 FTE, Research appointment titles are Assistant, Associate, or Full Professor. In addition to the process outlined below, appointment of a 0 FTE research faculty member requires approval from the Associate Vice President for Research (see PI Eligibility Policy, Office of Sponsored Programs, reproduced as Appendix A below).

Adjunct faculty are eligible for promotions in rank (for example, from Adjunct Associate Professor to Adjunct Professor), provided that persons holding secondary appointments as adjuncts are eligible for promotion only when the primary appointment is not a faculty appointment and therefore does not have promotion potential in a faculty rank. Promotion processes, including criteria and standards, will be established by the college or school in which promotion is under review. Promotion decisions will be handled at the college level, are initially granted or denied by the dean and are subject to review by the Provost.

Process for Making Initial Appointments

To obtain the approval from the Provost of a proposed appointment to one of the status categories listed above, a written request must be made by the department chair [or equivalent] as follows:

  • The request must contain a brief statement of rationale in support of the appointment developed by the Chair and approved by the Dean, including indication that the proposed appointment meets the relevant criteria stated above; a description of the consultative process with the faculty and the nature of the advice received relative to the proposed appointment.
  • The request must contain brief description of any expectations of the individual associated with his/her appointment (e.g., attend meetings, supervise students, committee service, etc.), and what rights the individual will have in the appointment department and College (e.g., participation in faculty votes).

Following approval of the initial appointment by the Provost’s Office, re-appointment occurs at the College or School level, subject to a consultative process and expression of faculty support referenced above. A proposed change in appointment status of an individual holding a previously approved appointment, however, must be submitted to the Provost’s office for approval.

Colleges and Schools must develop processes for approval of secondary appointments for faculty members holding appointments in their college or school to another unit, and also processes for approval of secondary appointments to the college or school from other units. The latter must include a statement from the supervisor supporting the appointment and indicating that the appointment will not adversely impact the individual’s work in the primary appointment unit or is accounted for in the workload plan.

Appendix A – Office of Sponsored Programs

Principal Investigator Eligibility Policy: 0 FTE Research Faculty
Office of Sponsored Programs. Section relevant to OFTE Research Faculty members:

“The Vice President for Research may approve other University appointees to serve as principal investigators or project directors as an exception to this policy. If the department chair and dean or other appropriate supervisors are confident in the abilities of an individual with a university appointment who would otherwise be ineligible to serve as a principal investigator or project director, the chair and dean or other appropriate supervisor may request in writing a deviation from this policy. Such requests addressed to the Associate Vice President for Research Administration will address the following:

  • Importance of the project to the department, its research or other missions,
  • Resources available to support the project,
  • How the PI/PD will be held accountable for carrying out the project, and
  • Arrangements for the individual or others to supervise project staff.
  • Additionally, such requests must include a written commitment from the dean and chairperson or appropriate supervisors, confirmed by the Office of Human Resources, that the endorsed principal investigator or project director will receive an eligible appointment upon the award of the sponsored project and for the duration of the award contingent upon the availability of sufficient funds from the awarded grant or contract.

The alternative to this procedure is for such a person to appear as part of the personnel on a sponsored application provided another qualified university person is willing and is appropriate to serve as the principal investigator or project director.

IN ALL CASES, individuals serving as principal investigators or project directors must have the necessary experience and independence to apply for and conduct the projects. These qualifications are confirmed by the relevant chairs, deans or other appropriate supervisors when giving their approval to submit proposals.

Under no circumstances will individuals who do not hold any University appointment be allowed to appear as principal investigator or project directors on sponsored project applications.”

* From the effective date of this policy, institutional use of the terms Courtesy or Affiliated Organizational employee will cease.

Last modified September 23 2014 03:48 PM

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