Termination/Separation Procedures : Cheat Sheets, Templates and Guides : Resources for Chairs & Administrators : University of Vermont

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Termination Checklist

Termination/Separation Procedures

Wages Employees

Complete the Termination Form on the Human Resources website.
Send an e-mail to payroll@uvm.edu notifying them that the temporary employee will no longer be submitting hours.

Graduate Students

Complete the Termination Form on the Human Resources website.
Submit a terminating Personnel Action Change Form and the individual's Distribution Form (run via PeopleSoft) to the Dean's Office.

Classified Staff

Complete the Termination Form on the Human Resources website.
Submit a resignation letter, a terminating Personnel Action Change Form, and the individual's Distribution Form (run via PeopleSoft) to the Dean's Office.
Calculate vacation hours owed and note this total on the Personnel Action Change Form (the PeopleSoft system will not automatically calculate this).
Indicate an end date on the Distribution Form.
Send an e-mail to CAS Computing Services and submit a Peoplesoft Footprint to remove system access..

Salaried Faculty

Complete the Termination Form on the Human Resources website.
Submit a resignation letter, a terminating Personnel Action Change Form, and the individual's Distribution Form (run via PeopleSoft) to the Dean's Office.
For 12-month faculty, calculate vacation hours owed and note this total on the Personnel Action Change Form (the PeopleSoft system will not automatically calculate this).
Indicate an end date on the Distribution Form.
Send an e-mail to CAS Computing Services notifying them of the termination.

Non-Salaried Faculty

Complete the Termination Form on the Human Resources website.
Submit a terminating Personnel Action Change Form to the Dean's Office.
Submit a resignation letter if one is available (not required).
Send an e-mail to CAS Computing Services notifying them of the termination.

NOTES:

The last date worked is the termination date.

Graduate Students with an end date of 6/30 will automatically roll forward into the next fiscal year, and payments will continue. Terminating paperwork MUST be filed to stop graduate student payments as of 6/30, if so desired.

Graduate Students with an end date other than 6/30 will automatically be terminated on that end date. However, terminating paperwork should still be filed to ensure that payments are stopped.

1/22/08

Last modified June 11 2012 01:57 PM