Policies & Guidelines
Below is an outline of responsibilities and related policies for both
parties to this agreement: the "Host Department" (i.e. the CAS department
to which this lab belongs) and the College of Arts and Sciences.
Host Department responsibilities:
- A host department cannot increase or reduce the number of workstations
in a given lab without consulting with CAS Computing Services
- The replacement budget for a lab is based on the number of workstations
in it. If a department buys additional machines for a given
lab then when it's time for the lab to be replaced the budgeted amount
won't
cover the new total number of workstations. Please see the
computer lab listing to confirm the number of workstations this agreement
covers in your lab space.
- Our lab management model only works if all the computers in the
lab are 100% identical. To ensure homogeneity all the computers
for the
lab must be purchased at the same time and from the same vendor.
All purchasing is done by the Dean's Office.
- The host department must identify a permanent employee of their department
who assumes the following responsibilities:
- Acts as the primary liaison between the department faculty using
the lab and A&S Computing services including communicating key deadlines
for revisions, upgrades and replacements.
- Provides first level support to the students and faculty using
the lab. See "Support" for more information on what this entails.
- Provides a secure storage space for software and important documents
pertaining to lab management.
- Maintains general lab security (locked doors, authorized users
only, etc.).
- Will train others on use and maintenance of the lab and its equipment
and on the support protocol.
- In years when the lab is due for replacement, the department will provide
workload adjustments to key personnel in order to allow for testing over
summer break. See the Replacement
procedure and schedule page for more
information.
- The department agrees to fund the following items:
- Cost of any required software licenses beyond the basic operating
systems of the computer and Microsoft Office including any ongoing
subscriptions or maintenance agreements.
- Cost of peripheral hardware such as scanners, external drives,
cameras, digitizing tablets, printers, cabling, etc.
- Cost of repairing or replacing any stolen, lost, damaged or out
of warranty equipment not covered by applicable insurance.
- Cost of expendables: ink, toner, paper.
- Cost of maintenance on peripheral equipment not covered by warranty.
- The department agrees to provide usage
reports soon after the end of
each semester, providing the information outlined on our "Usage
Reports" information page.
College of Arts and Sciences responsibilities:
- The College agrees to fund the following items:
- Cost of computers as per an agreed upon replacement schedule including
CPU, monitor, keyboard, and mouse.
- Cost of Microsoft Office for each computer (currently "free" under
the UVM wide Microsoft Campus Agreement).
- The College will provide IT assistance during the lab replacement process
including:
- Selection of appropriate equipment
- Pricing of software at available educational discounts
- Coordination of various third parties such as Network Services,
A&E services.
- Initial testing of computer configurations and coordination of
in depth department faculty testing.
- The College agrees to provide second tier support to those using the
lab as defined on our
support pages.
Last modified April 14 2009 03:33 PM
