Academic Policies and General Information
Enrollment Policies and Procedures for Graduate Students
The University requires that all students file a personal health and immunization record with the Center for Health and Wellbeing Student Health/Medical Clinic at the time of first enrollment. Appropriate forms are sent directly to newly enrolled students. They are also available at the Student Health/Medical Clinic, 425 Pearl Street.
Consult the Academic Calendar and the Registration Schedule for registration dates. Students register for courses at the time and in the manner designated by the University Registrar. Early registration is encouraged for both new and presently enrolled graduate students.
Students should consult with their program advisor before using web registration. All charges for the ensuing semester must be paid, or otherwise provided for, before registration is completed.
Graduate Course Levels
Courses which may apply towards a graduate program are numbered 200 and above. Not all 200 level courses are for graduate credit; check the Courses Approved for Graduate Credit. Courses numbered 400 or above are limited to candidates for doctoral degrees; courses numbered 300 to 399 are limited to graduate students unless special permission is given by the appropriate department or program.
Normally, full-time nonfunded graduate students enroll for nine to 12 credit hours per semester; full-time funded students, six to twelve hours, depending upon funding. Maximum enrollment is 15 hours per semester and nine hours summer. Enrollment in excess of the normal full-time course load requires written approval from the advisor and the Dean of the Graduate College.
Courses may be taken for audit; however, tuition for the credit hours is charged as for courses for credit. Under no circumstances will graduate credit or a grade be allowed for audited courses. A student wishing to audit a course must meet minimum levels of performance set by the instructor at the time of registration in order to receive an audit grade on a transcript. Tuition scholarships funded by the Graduate College do not cover tuition for audited courses.
Physical Education Classes
Students may not enroll in physical education classes without prior approval by the Dean of the Graduate College. Graduate College tuition scholarships do not cover tuition or any fees for physical education activities.
Courses may be added or dropped, using the web, or a paper form, only during the first ten days of instruction of the semester. Add/drop forms are available from the Registrar's Office. After the first week of classes an instructor may refuse admission to a course if material (such as laboratories) cannot be made up and the loss of this work would seriously affect the quality of the educational experience of the student seeking to enter the course. Faculty are not required to give make-up examinations, papers, or quizzes. No drops are allowed after the second week of classes except in cases where a student is enrolled by administrative error and has not attended the course.
Withdrawal from Courses
From the end of the tenth day to the end of the ninth week of classes, students may withdraw from courses. Students who wish to withdraw fill out the course withdrawal form, consult with their advisor, and submit the form to the instructor for signature. The student is then responsible for delivering the form to the Registrar's Office no later than 4 p.m. on Friday of the ninth week of classes. Students give a copy to their dean for information purposes. The instructor also records the withdrawal grade (W) on the final grade sheet which is submitted to the Registrar.
Between the ninth week and the last day of classes, withdrawal requires students to petition the Dean of the Graduate College explaining that they are unable to continue in the course due to circumstances beyond their control. Such a petition must contain conclusive evidence, properly documented, of the situation which prevents completion of the course. Acceptable reasons do not include dissatisfaction with performance in a course or with an expected grade, with the course or the instructor, or the desire to change a major or program. If the petition is approved, the withdrawal procedure follows the process described above.
Accelerated Master's Degree Programs (AMPs)
Highly qualified UVM undergraduates may be accepted into some UVM graduate programs prior to their senior year of undergraduate study. This Accelerated Master's Program (AMP) option is available for admission to UVM graduate programs in Animal Sciences, Biology, Biostatistics, Computer Science, Curriculum and Instruction, Electrical Engineering, Materials Science, Mathematics, Mechanical Engineering, Microbiology and Molecular Genetics, Nursing, Physics, Public Administration, and Statistics. Students must apply formally and be accepted to the AMP prior to taking courses that will count to the master’s degree. Please consult the program listings for details.
Undergraduate Enrollment for Graduate Credit (non-Accelerated Master's students)
UVM senior undergraduates may enroll for graduate credit at UVM under the following circumstances: the course must be available for graduate credit; total enrollment including the graduate course must not exceed 12 credit hours in the semester in which the course is taken; the course must not be computed as part of the bachelor's degree; permission to seek such graduate credit must be requested of the Dean of the Graduate College in writing by the Dean of the undergraduate college or school prior to enrollment for such credit. Such graduate credit is limited to six hours. It can be used only at UVM if and when the student is admitted to a UVM graduate program and only if the course is judged appropriate by the student's advisor for the graduate program. Generally, other institutions will not accept such credit, earned before award of the bachelor's degree, in transfer to their graduate programs.
Letter grades are used to indicate levels of performance in courses as follows: A, excellent; B, good; C, fair; F, failure. (Graduate students do not receive a grade of D.) Designations of S, satisfactory, and U, unsatisfactory, are used to indicate levels of performance for credits received in Thesis or Dissertation Research and may be used to indicate levels of performance in a Seminar. There are no quality points associated with the letter grades of S and U.
A candidate for a graduate degree must complete the program with a minimum overall grade-point average of 3.00. For the purpose of determining a grade-point average, the following applies: A+, 4.00; A, 4.00; A-, 3.67; B+, 3.33; B, 3.00; B-, 2.67; C+, 2.33; C, 2.00; C-, 1.67; F, 0.00. A course may be repeated for credit only when failed and only once; only the second grade is then considered. Both grades remain on the student's transcript.
A student may be dismissed from the Graduate College if two grades or more below a B (3.00), or the designation of U in Thesis or Dissertation Research or Seminar are received.
The designation "Inc" or "I" applies to work of acceptable quality when the full amount is not completed because of illness or emergency. It can be awarded only with the prior permission of the Dean of the Graduate College. The Dean may set the limit of time when the work of the course is to be completed. In no case shall this time be set longer than the beginning of the corresponding semester of the next academic year.
The grade of XC (Extended Course) is awarded at the end of the semester to a student who is enrolled in an identified course the nature of which makes it unreasonable or impossible for the student to complete the required work within the regular semester.
Students who withdraw from a course will receive the grade of W - withdrawn. The grade W does not enter into the grade-point average (GPA).
Graduate students may elect to take an undergraduate course on a satisfactory (S) - unsatisfactory (U) basis provided permission is obtained, prior to enrollment, from the department or program and the Dean of the Graduate College and a letter grade is not required by the Studies Committee for purposes of evaluation. Courses at the 200 level or above other than Seminar or Thesis/Dissertation Research may not be taken on a satisfactory (S) - unsatisfactory (U) basis for graduate credit.
A grade, other than Inc/I or XC, may be changed only if there was an error in its calculation. In cases in which a student requests reconsideration of a grade for a course already taken, the grade change, if any, must be made by the instructor and approved by the Dean by the end of the first month of the following semester unless an extension has been granted by the Dean within that time.
Students whose academic progress is deemed unsatisfactory at any time may be dismissed from the Graduate College by the Dean upon consultation with the student's department or program. In addition, students may be dismissed if (a) they receive two grades or more below a B (3.00), or (b) they receive a U (Unsatisfactory) in Thesis or Dissertation Research or Seminar.