Purchasing Airfare
    On the UVM Purchasing Card
    Effective July 1, 2002

    Purchasing airfare is allowed on the purchasing card.  The following changes have been made to assist with the reporting and reconciling of airfare on your PurCard statement:
     

    • All purchases of airfare are posted to a diversion account.  Charges appear on your cycle statement.  However, these items will not be included in the total.  These purchases are not affected by your transaction limit, nor will it reduce your cycle credit limit.  The diversion account acts as a pass-through account with Mellon Bank, allowing cardholders to purchase airline tickets without tying up their credit limit.
    • The e-mail notification which cardholders receive after a purchase transaction is completed has been changed.  More detail is provided on the e-mail report when airfare is purchased.  You will see the flight segments of the trip.
    • The following items have been added to the bottom of the e-mail:

        • Name of traveler
        Business purpose of trip
        Destination

      These fields must be completed in order to comply with the IRS' accountable plan rules for travel expenses.  

    • Print the e-mail after the above fields have been completed.
    • Staple the ticket receipt to the printed e-mail.  If you purchase an e-ticket, print and attach the receipt.
    • Route for supervisor's signature of the traveler.
    • Attach to your PurCard journal report.


    The individual who travels does not have to be the individual who purchases the ticket.  Be aware that some airlines may wish to verify the credit card which purchased the ticket when the traveler arrives at the airport.

    Employees who purchase UVM business related airline tickets on their personal credit card will not be reimbursed until after the trip has taken place.

    The UVM PurCard may not be used to purchase airline tickets for personal reasons.

    Please direct any questions regarding the PurCard process to Holly LeBlanc at holly.leblanc@uvm.edu,or  Ann Naylor at ann.naylor@uvm.edu.

    Click this line for the travel policy web site.